Training to access and use UCSF electronic health record data

Last revised: 
  • APeX (Advanced Patient-Centered Excellence) is UCSF’s electronic EPIC based, Medical Record System (EMR) and electronic health record (EHR) system data dating back to 2012. APeX includes most imported UCare and STOR data.
    • The latest information for CRCs, including a tip sheet with instructions on which Learning Management System CRC Courses, is located on the APeX Knowledge Bank and the User Guide for Clinical Research Coordinators contains detailed instructions on placing orders for research in APeX.
    • For a useful tip sheet on using APeX in clinical research studies, including information about coverage analysis and billing review, please see CRC Tip Sheet. In order to request a new Clinical Trial Build in APeX (also known as ZZ account) you must complete this form.
  • STOR (STOR=Summary Time Oriented Record) is a medical record summary used for outpatient visits. It was the only electronic source for clinical information prior to July 1, 2005. In 2009 it was mostly replaced by UCare.
  • UCare was the electronic medical record for Moffitt-Long Hospital, the Parnassus Ambulatory clinics, Lakeshore, and Mt. Zion. All lab results, radiology results, and other clinical information from July 1, 2005 onward was in UCare until the information was transistioned to APeX in 2012.
  • Benioff Children's Hospital (BCH) Oakland data dating from March 2020 (with additional select historical data) 
  • Images
  • Clinical notes

Plus additional data, such as:

Request APeX Clinical Data for Research

Related Resources


Bakar Computational Health Sciences Institute Workshops. The Bakar Institute sponsors several organized workshops throughout the year, partnering with various internal and external organizations to deliver key trainings in computational health sciences:

  • Data science foundations
  • Computational methods
  • Free

Department of Epidemiology & Biostatistics Training has offerings for all career phases include individual courses, certificate programs, graduate degrees and postdoctoral fellowships:

  • Evaluation of diagnostic tests and treatment efficacy in clinical settings
  • Population-based research methods

Library Data Science Initiative offers workshops, programs and expertise/office hours in:

  • Finding, Managing & Sharing Data
  • Statistics, Bioinformatics and Genomics
  • Programming in R, Python and more
  • Data Visualization with Tableau
  • Free for UCSF community
  • Research specialist available

Security Awareness and Training. Get up to speed on:

  • Risks associated with using, transmitting, and storing electronic information
  • How to maintain the confidentiality, integrity, and availability of data
  • Roles and responsibilities of each community member in protecting UCSF's data and systems

NLP@UCSF. UCSF's NLP community curates knowledge as participants experiment, learn and implement NLP tools in clinical and biomedical research projects.